Archiving Policy

Archiving and Digital Preservation Policy

  1. Purpose

The purpose of this policy is to ensure the long-term preservation, accessibility, and usability of all scholarly content published in IJMLSP.  Archiving and digital preservation are essential for preserving the integrity of the academic record and guaranteeing continued access to scholarly research, regardless of technological changes or organizational circumstances.   

  1. Scope

This policy applies to all published content, including articles, editorials, reviews, datasets, supplementary materials, and metadata hosted on the International Journal of Multilingualism and Languages for Specific Purposes IJMLSP platform.  

  1. Archiving Systems

The journal ensures long-term preservation by depositing all published content in recognized digital preservation and archiving systems. These include:

  • National Libraries/Repositories: Copies of published issues are deposited in national digital repositories for preservation and legal deposit purposes. 
  • PKP Preservation Network (PN): Content is preserved in the PKP PN enabled by Open Journal System (OJS). 
  • Open Policy Finder: Content is hosted in Open Policy Finder, a trusted and widely used tool for accessing open-access academic materials. 
  1. Local Backup and Redundancy
  • The journal maintains regular on-site and off-site backups of its server.
  • Backups are performed daily and stored in multiple secure locations to prevent data loss.
  • Version control is applied to ensure authenticity and traceability of changes.
  1. File Formats
  • Articles are preserved in PDF/A (archival standard) to ensure long-term readability.
  • Metadata is stored in XML following international standards (Crossref, OAI-PMH).
  • Supplementary materials are stored in open, non-proprietary formats whenever possible.
  1. Persistent Identifiers

Each article is assigned a Digital Object Identifier (DOI) to guarantee a persistent and reliable citation. The DOI system is maintained through Crossref. 

  1. Accessibility Commitment
  • Archived content remains freely accessible to readers under the journal's open access policy.
  • The journal ensures that all content will remain accessible through preservation partners and repositories.
  • Key components of our archiving policy include:

    Long-Term Digital Preservation: All articles are archived and indexed in multiple repositories, ensuring long-term availability. By partnering with JISC and other digital archives, we provide redundancy and reliability, safeguarding the content from loss or inaccessibility. Our content is also archived through a variety of trusted platforms that comply with industry standards for digital preservation. 

    Permanent Accessibility: Our publications are preserved in compliance with international best practices for open access and digital archiving. This includes maintaining proper metadata, ensuring persistent links (DOIs), and employing strategies to prevent content obsolescence or technological degradation. All published articles are freely accessible and retrievable at any time through platforms such as Open Policy Finder and other linked digital archives.  

    Interoperability and Discoverability: We follow international guidelines to ensure that our content is interoperable with various open access systems, including ensuring that it is indexed in global databases and repositories. This facilitates easy discovery by researchers worldwide.  

    Compliance with Open Access Archiving Standards: The journal’s archiving practices comply with the principles outlined in the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities and other open access frameworks. We are dedicated to meeting these standards by storing our content in trustworthy, stable platforms and repositories.  

  1. Policy Review

This policy will be reviewed periodically to adapt to new technologies, standards, and best practices in digital preservation. 

 

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