Public Generative AI Policy

Archiving and Digital Preservation Policy

  1. Purpose

The purpose of this policy is to ensure the long-term preservation, accessibility, and usability of all scholarly content published in IJMLSP.  Archiving and digital preservation are essential for preserving the integrity of the academic record and guaranteeing continued access to scholarly research, regardless of technological changes or organizational circumstances.   

  1. Scope

This policy applies to all published content, including articles, editorials, reviews, datasets, supplementary materials, and metadata hosted on the International Journal of Multilingualism and Languages for Specific Purposes IJMLSP platform.  

  1. Archiving Systems

The journal ensures long-term preservation by depositing all published content in recognized digital preservation and archiving systems. These include:

  • National Libraries/Repositories: Copies of published issues are deposited in national digital repositories for preservation and legal deposit purposes. 
  • PKP Preservation Network (PN): content is preserved in the PKP PN enabled by Open Journal System (OJS). 
  1. Local Backup and Redundancy
  • The journal maintains regular on-site and off-site backups of its server.
  • Backups are performed daily and stored in multiple secure locations to prevent data loss.
  • Version control is applied to ensure authenticity and traceability of changes.
  1. File Formats
  • Articles are preserved in PDF/A (archival standard) to ensure long-term readability.
  • Metadata is stored in XML following international standards (Crossref, OAI-PMH).
  • Supplementary materials are stored in open, non-proprietary formats whenever possible.
  1. Persistent Identifiers

Each article is assigned a Digital Object Identifier (DOI) to guarantee a persistent and reliable citation. The DOI system is maintained through Crossref. 

  1. Accessibility Commitment
  • Archived content remains freely accessible to readers under the journal's open access policy.
  • The journal ensures that all content will remain accessible through preservation partners and repositories.  
  1. Policy Review

This policy will be reviewed periodically to adapt to new technologies, standards, and best practices in digital preservation.